Zoho Payroll

Payroll that runs
itself. Every month.

Zoho Payroll configured for your team, your salary structures, and your local compliance requirements. Whether you operate in India, UAE, USA, UK or Australia — payroll processed correctly, payslips delivered, statutory filings done. No manual calculation, no month-end scramble.

Talk to us → Full Finance Team

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India

PF · ESI · PT · TDS 24Q · Form 16 · LWF

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UAE

WPS compliance · Gratuity · EOS · Multi-currency

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USA

Federal & state tax · W-2 · 1099 · FUTA · SUTA

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UK / Australia

PAYE · NI · Super · PAYG · STP compliance

Sample payslip — what your team receives

Your Company Name

Payslip — June 2026

Confidential

EmployeeRahul Sharma

DesignationSenior Executive

DepartmentOperations

Employee IDEMP-0042

Earnings

Basic35,000

HRA14,000

Conveyance1,600

Special9,400

Gross60,000

Deductions

PF (12%)4,200

ESI (0.75%)450

Prof. Tax200

TDS1,850

Total6,700

Net Pay₹ 53,300

Payroll errors are
expensive to fix.

A salary computed incorrectly, a statutory deduction missed, a payslip that does not match the bank transfer — these are not minor issues. They damage employee trust and attract regulatory scrutiny. Payroll done wrong compounds every month it stays wrong.

Salary calculated in Excel — formula errors discovered after payment

Statutory contributions missed or wrong — PF, ESI, PT, gratuity

TDS on salary not computed correctly — employee gets a large year-end demand

No payslips — or payslips that do not match what was actually paid

Bank payment file created manually — one wrong account number, money gone

Payroll not posted to books — P&L missing the largest cost line

Everything configured before
the first payroll runs.

Zoho Payroll out of the box is a blank canvas. What makes it work is configuration — salary components, statutory rules, employee data, leave policies, and the integrations to Books and your bank. We set all of this up before you process a single payslip.

Salary structure design

Basic, HRA, conveyance allowance, special allowance, LTA, and variable components configured per grade. CTC structured correctly so take-home is accurate from day one. Multiple salary structures for different employee grades or locations.

Statutory deduction configuration

PF contribution rates (employer and employee), ESI thresholds and rates, professional tax slabs per state, labour welfare fund — all configured correctly per jurisdiction. Contribution caps and exemptions applied automatically.

Income tax and TDS setup

Annual income tax projected per employee at the start of each financial year. Monthly TDS computed and spread. Investment declarations collected. Form 16 generated at year end. New tax regime vs old regime handled per employee choice.

Leave and attendance integration

Leave types configured — casual, sick, earned, comp-off. Leave balances tracked. Loss of pay computed automatically for incomplete months. Attendance integration set up where applicable.

Payslip template and employee portal

Branded payslip template with your company details. All components shown clearly — earnings, deductions, YTD figures. Employee self-service portal enabled so staff can download payslips, submit declarations, and view leave balances without HR involvement.

Bank payment file setup

Bank file format configured for your bank — HDFC, ICICI, SBI, Axis, or international bank. Net salary file exported in one click. Statutory challan amounts generated separately for PF, ESI, PT payments.

Zoho Books integration

Payroll journal entry posted to Books automatically after payroll is approved. Salary expense, employer PF, ESI — each coded to the correct account. P&L reflects actual payroll cost without manual entry.

Compliance filing outputs

ECR file for PF, ESI challan, professional tax challan, 24Q TDS return data — all generated by the system after each payroll run. Filed on time, every month, without manual preparation.

Set up once.
Scales with your headcount.

Most payroll implementations are set up for today. When you hire 10 more people or open a new office, the setup breaks. We design the payroll configuration to handle scale from the beginning.

Employee groups

Salary grades and departments

Salary structures built per grade — not per person. When a new employee joins at Grade B, the salary components apply automatically. No manual setup per hire.

Multi-location

Different states, different rules

Professional tax slabs differ by state. PF exemption differs by establishment. We set up the location-based rules so the correct deductions apply based on where each employee is based.

Variable components

Bonus, commission, arrears

Variable pay components configured so one-time payments — performance bonus, quarterly commission, salary revision arrears — are added without touching the base structure and taxed correctly.

Audit trail

Every change logged

Salary revisions, new joiners, exits, ad hoc payments — all tracked with effective dates. Historical payslips always match what was paid. No discrepancy between payroll and books.

First correct payroll in
under three weeks.

We configure everything in parallel so you do not lose a payroll cycle. Implementation happens alongside your existing process — go live when ready, not when forced.

Day 1-3

Discovery

Salary structures, headcount, locations, statutory requirements, existing payroll data

Day 4-8

Configuration

Components, deductions, leave types, payslip template, bank file format, Books integration

Day 9-12

Employee data

All employees added, salary assigned, statutory details entered, opening balances from previous payroll

Day 13-16

Parallel run

One month run in Zoho alongside existing process. Net pay verified against previous system. Discrepancies resolved.

Day 17+

Live

First live payroll processed. Bank file exported. Payslips sent. Statutory challans generated. Books updated.

Frequently Asked Questions

What does Zoho Payroll setup include?+

Salary structure design, statutory deduction configuration (PF, ESI, professional tax), income tax and TDS setup on salary, leave and attendance integration, payslip templates, the employee self-service portal, and posting to Zoho Books.

Does payroll integrate with attendance and leave tracking?+

Yes, so salary calculations reflect actual attendance and approved leave automatically, rather than being adjusted manually every cycle.

How does payroll connect to our accounting?+

Every payroll run posts directly to Zoho Books as the correct journal entries, so salary expense and statutory liabilities are reflected without a manual re-entry step.

Do you handle the bank payment file for salary disbursement?+

Yes, we set up the bank payment file format your bank requires so salary disbursement can be uploaded directly rather than entered transaction by transaction.

What compliance filings come out of payroll?+

PF, ESI, professional tax returns and TDS on salary (Form 24Q) are all generated from the same payroll data, keeping compliance filings consistent with what was actually paid.

Payroll that runs
itself. Every month.

Payroll errors are
expensive to fix.

Everything configured before
the first payroll runs.

Set up once.
Scales with your headcount.

First correct payroll in
under three weeks.

Payroll is one part
of the whole.

Tell us your
situation.

Send us a message

Frequently Asked Questions

Payroll that runsitself. Every month.

Payroll errors areexpensive to fix.

Everything configured beforethe first payroll runs.

Set up once.Scales with your headcount.

First correct payroll inunder three weeks.

Payroll is one partof the whole.

Tell us yoursituation.

Send us a message

Frequently Asked Questions

Payroll that runs
itself. Every month.

Payroll errors are
expensive to fix.

Everything configured before
the first payroll runs.

Set up once.
Scales with your headcount.

First correct payroll in
under three weeks.

Payroll is one part
of the whole.

Tell us your
situation.