Home
QuickBooks
QuickBooks Overview Monthly Bookkeeping Cleanup & Catch-Up Migration FP&A Accounts Payable Accounts Receivable
Zoho
Zoho One Zoho Books Migration to Zoho Books Zoho CRM Zoho Analytics Zoho Inventory Zoho Payroll Business Automation
Finance & Accounting
Your Finance Team Virtual CFO Offshore CPA Team
Tax & Compliance
GST Compliance Income Tax & TDS Statutory Compliance USA & Cross-Border
Company
Case Studies Blog Updates TDS Rate Finder Talk to us
/div> /div>
Home/QuickBooks/Accounts Receivable
QuickBooks · Accounts Receivable

Accounts receivable managed
so cash arrives when it should.

End-to-end accounts receivable in QuickBooks — invoice creation, payment matching, collections follow-up, and AR ageing reporting. Reduce days sales outstanding. Protect cash flow. Know exactly who owes you and when they will pay.

Talk to us →All QB services

What Our AR Service Covers

Every stage of the AR cycle managed inside QuickBooks. From invoice creation to cash application and collections.

📤
Invoice Creation & Delivery
Sales invoices created in QuickBooks from your sales data or CRM, branded and configured to your payment terms, and sent to customers by email or portal.
💸
Cash Application
Payments matched to invoices in QuickBooks — bank transfer, cheque, credit card, Stripe, PayPal, and Payoneer reconciled daily. No unallocated receipts left in the system.
📞
Collections Follow-Up
Systematic follow-up on overdue invoices — reminder emails at 7, 14, and 30 days past due. Escalation to you at 45 days. Collections log maintained in QuickBooks.
📊
AR Ageing Report
Weekly AR ageing delivered — current, 30, 60, 90+ days. Customer concentration flagged. DSO trended month over month so deterioration is caught early.
🏷️
Credit Terms Management
Customer credit limits and payment terms tracked in QuickBooks. New customers assessed before credit extended. Term breaches flagged before they become bad debts.
📋
Month-End AR Reconciliation
AR subledger reconciled to the general ledger at month end. Bad debt provisions reviewed. Disputed invoices tracked with resolution status.

Advantages of Outsourcing AR to Khetanca

The longer an invoice goes unpaid, the lower the probability it gets collected. Systematic AR management changes that curve.

📉
Lower Days Sales Outstanding
Systematic invoicing and structured follow-up reduces DSO — typically by 8 to 15 days in the first 90 days of managed AR.
💵
Predictable Cash Flow
AR ageing integrated with the cash flow forecast. You know what is coming in and when — 30, 60, 90 days out.
🤝
Customer Relationships Protected
Collections done professionally — reminders are firm but not aggressive. Escalation handled by a team that understands the relationship, not a collections agency.
📁
No Unallocated Receipts
Every payment matched to an invoice on the day it arrives. No AR that grows because payments sit in a suspense account.
🔍
Dispute Visibility
Every disputed invoice tracked with the dispute reason, the last communication, and the expected resolution date. Nothing falls through the cracks.
⚖️
Bad Debt Prevention
Overdue accounts flagged early. Credit extended based on payment history. Bad debt provisions reviewed quarterly so there are no year-end surprises.

How It Works

From first call to clean books — no disruption, no guesswork.

01
AR Process Review
We review your current invoicing and collections workflow — how invoices are raised, how payments arrive, and how overdue accounts are followed up.
02
QuickBooks AR Setup
Customer master reviewed. Invoice templates configured. Payment terms standardised. Bank feed rules built for cash application.
03
First Invoice Cycle
First invoicing cycle and collections run managed together. AR ageing delivered at the end of week 2.
04
Ongoing AR Management
Weekly cash application, collections follow-up, and AR ageing. Monthly reconciliation and DSO report. Escalation protocol for 45+ day accounts.

Frequently Asked Questions

How quickly can you reduce our DSO?+
Most clients see DSO improvement within 60 days. The biggest gains come from systematic follow-up at 7 and 14 days — most late payments are late because no one followed up, not because the customer cannot pay.
Do you contact customers directly for collections?+
Yes. We send follow-up emails on your behalf from a dedicated address or from your own domain. Escalation calls are flagged to you before they happen. We do not contact customers without your awareness.
How do you handle disputed invoices?+
Every dispute logged in QuickBooks with the dispute reason, date raised, and expected resolution. We flag disputed invoices to you and track resolution — we do not leave them in the ageing without a status.
Do you integrate with Stripe, PayPal, or Payoneer?+
Yes. We reconcile receipts from Stripe, PayPal, Payoneer, and bank transfer to invoices in QuickBooks daily. No unallocated receipts. Payment fees posted to the correct expense account.
What if a customer is a chronic late payer?+
We flag the payment history to you with a recommendation — tighter terms, advance payment requirement, or credit hold. The decision is yours. We provide the data to make it.
Can you manage AR for a subscription or retainer business?+
Yes. Recurring invoices set up in QuickBooks, auto-sent on schedule, and cash application automated where card payments are used. Works for monthly retainers, annual subscriptions, and usage-based billing.
Related services

Everything connects.

🧾
Accounts Payable
Complete AP management alongside AR — full working capital visibility with AP and AR managed by the same team.
Explore →📈
Financial Planning & Analysis
AR ageing feeds cash flow forecasting. AR and FP&A managed together for accurate 13-week cash visibility.
Explore →📋
Monthly Bookkeeping
AR management integrated with full monthly bookkeeping — one close, one reconciliation, one set of reports.
Explore →
Get in touch

Tell us your
situation.

One conversation is usually enough to understand your setup and tell you honestly what we can fix, how long it takes, and what it costs. No obligation.

Phone & WhatsApp +91 94045 42550
Email piyush@khetanca.com
💬  WhatsApp us now

Send us a message